PRIVACY STATEMENT

 

Summary

Safety Assessment Solutions Ltd. (“we” “us” “our”)is committed to protecting and respecting your privacy. This Privacy Statement explains the basis upon which any personal data we collect from you or you provide to us will be processed. This includes information that is collected: via the website www.safetyassessmentsolutions.co.uk (referred to below as the ‘Site’); over the telephone, via email or in person.

Please read this Privacy Statement carefully to understand our practices regarding your personal data and how we treat it. We may change this Privacy Statement from time to time. You should check our Privacy Statement whenever we are collecting information from you. This Privacy Statement was last updated on 17th May 2018.

 

About Us

For the purposes of UK data protection legislation the data controller is Safety Assessment Solutions Ltd of Whetstone House, 6 Whetstone Road, Gillow Heath, Stoke-on-Trent, ST8 6QF. Our nominated representation for data protection purposes is Paul Longmore who can be contacted using the address above or via enquiries@safetyassessmentsolutions.co.uk.

 

Information we collect

We collect and process the following data about you:

• Contact details such as telephone number, email address, business address;
• Verification details such as your name;
• Service level details including services required and business safety assessment history;
• Website traffic analysis

 

Use of your personal information

We may use your personal information for the following:

• To respond to your enquiry (the lawful basis for such processing is your consent which you will be asked to provide upon giving the relevant information);
• To provide information about our services (the lawful basis for such processing is your consent which you will be asked to provide upon giving the relevant information);
• To carry out our obligations from any contracts entered into or to be entered into between you and us (the lawful basis for such processing is that it is necessary for performance of a contract);
• To provide you with information about other goods and services that we offer that are similar to those you have already purchased from us or enquired about (the lawful basis for such processing is your consent which you will be asked to provide upon giving the relevant information);
• To ensure that content from our website is presented in the most effective manner for you and for your computer (if applicable) (the lawful basis for such processing is our legitimate interest in providing a website that is effective for use by clients, prospective clients and others);
• To keep our Site safe and secure (the lawful basis for such processing is our legitimate interest in providing a secure and effective website);
• To obtain your feedback about the services we provide (the lawful basis for such processing is your consent which you will be asked to provide upon giving the relevant information);

 

Disclosure of your information

We may share your information with the following:

• our employees and officers;
• analytics and search engine providers that assist us in the improvement and optimisation of our Site;
• third parties for the purposes of fraud prevention, credit checking and in order to enforce our legal obligations under any contract between you and us;
• data destruction organisations to ensure data is destroyed securely;
• third parties where we are under a legal obligation to do so, such as Enforcing Authorities.

 

Where we store your personal data

Your information is stored in hard copy in the UK and/or electronic copy on servers based within the EEA. If we intend to transfer your information outside the EEA (European Economic Area) we will always obtain your consent first.

We will take all steps reasonably necessary to ensure your data is stored securely and in accordance with this Privacy Statement.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site or provided via email; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

We will store your data for no longer than is necessary for the purposes set out above (which include marketing (where your consent has been obtained), fraud prevention, use in legal proceedings, taxation purposes etc.).

 

Your Rights

You do not have to provide the information we request of you. If you fail to do so this may prevent

1. The right to request a copy of all personal data we hold about you (please note a fee will be payable for excessive or repeated requests. For the protection of all our customers and clients, we will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you);
2. The right to request correction of personal data we hold about you if it incorrect or incomplete (please email us using the address below if you believe we are holding incorrect or incomplete data about you);
3. The right to deletion of personal data we hold about you where there is no compelling reason for us to continue to hold it;
4. The right to restrict our data processing activities;
5. The right to request transfer of your personal data to a third party;
6. The right to object to processing if the lawful basis is legitimate interest or performance of a task in the public interest or if the processing is direct marketing;
7. The right to file a complaint with the Information Commissioner's Office (ICO).
8. If we are processing your personal data on the basis of your consent, you can withdraw your consent at any time using the email address given below.

 

Use of Cookies

When you visit the Site we may store some information (commonly known as a ‘cookie’) on your computer. Cookies are pieces of information that a website transfers to your hard drive to store and sometimes track information about you. Cookies are specific to the server that created them and cannot be accessed by other servers. Passwords are not stored in cookies. A cookie helps you get the best out of the Site and helps us to provide you with a more personalised service. When someone visits the Site, a cookie is placed on the customer’s machine (if the customer accepts cookies) or is read if the customer has visited the Site previously. If you choose to not have your browser accept cookies from the Site, you will still be able to view the text on the screens, however you will not experience a personalised visit nor will you be able to subscribe to some of the service offerings on the Site. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the Site.

 

Linking to third-party websites

The Site may contain links to enable you to visit other websites of interest easily. However, you should note that we do not have any control over other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such websites and such websites are not governed by this Privacy Statement. You should exercise caution and look at the privacy policy/statement applicable to the website and contact its owner if you have any concerns or questions.

If you have any questions/comments about this Privacy Statement or if you would like to make a subject access request, you should email us at enquiries@safetyassessmentsolutions.co.uk